Thank you for considering Hendricks Chapel as host for your program! We seek to offer guest-friendly invoices that include the following three elements: 1) a room rental fee; 2) A one-price ‘bundled’ package fee, and 3) If applicable to the size or scope of your program, fees for extra services.
We hope our invoice structure provides all guests with a simple and enjoyable chapel experience. Please find details below, and we invite you to email email@example.com or call 315.443.2901 with questions or inquiries. Thank you!
1) Room Rental Fees
- Main Chapel
- $600/Event – Non-Syracuse University affiliated organization
- $400/Event – Syracuse University department or office
- $0/Event – Syracuse University Student Groups (NOTE: Please find details below)*
- Noble Room
- $60/hour – Non-Syracuse University affiliated organization
- $60/hour – Syracuse University department or office
- $0/hour – Syracuse University Student Groups (NOTE: Please find details below)*
- NOTE: Room Rental Feel includes use of in-room technology, with labor fees to be added if tech support is required or requested.
* Room Rental Fee Waivers for Syracuse University Student Groups
Hendricks Chapel room rental fees will be waived for the following qualified Syracuse Univeristy Student Groups:
- A Registered Student Organization (RSO) currently registered and active with the Office of Student Activities of Syracuse University
- A Greek Life organization affiliated with The Office of Fraternity and Sorority Affairs of Syracuse University
- A group designated as an official University Sport Club and registered with The Barnes Center at the Arch of Syracuse University
The qualifying organization groups listed above that receive a room rental waiver remain responsible for the payment of the Hendricks Chapel Event Package Fee (#2, below), and fees for required services associated with a program/event, such as Campus Fire Safety and the Department of Public Safety. Rental waivers will be indicated on the estimates and on the final invoices.
Packages are intended as one “flat rate” based on a four-hour (4) maximum reservation. Packages are inclusive of labor costs, technology rental, set-up, and event coordination from the time of your reservation to the close of your program.
Hendricks Chapel assigns Packages based on several factors, such as the size and scope of your event, or the technical needs of any guests or performers, as examples.
Hendricks Chapel reserves the right to determine the appropriate Package.
Level I: $250
This package includes the space’s default or basic set up, basic audio through wired or wireless microphones. This package also includes staff assistance through the planning process and staff “check-ins” during your program.
Examples include lectures without audio/visual, meetings, classes, trainings, and small group discussions.
Level II: $800
This package exceeds Level I in that it includes additional elements for the space set up, in house lighting, Audio/Visual rentals – including use of LCD projection and screen, wired and wireless microphones, use of Chapel monitors and computers for Communication Access Real Time (CART), staff support for technology, lighting, and sound.
Examples of programs include award ceremonies, presentations, and guest lecturers.
Level III: $1250
This package exceeds Levels I and II in that it includes our highest level of tech, venue and event support. This includes use of the Chapel’s sound board, monitors, “green room” pre-program space, staff assistance in planning and execution of event, and additional staff for venue management. Technical staff will be made available for sound checks but this package does not cover technical rehearsals.
Examples of programs include large-scale academic ceremonies, musical concerts and large-scale complex lectures and award ceremonies.
3) Additional Fees
Programs held in Hendricks Chapel spaces may incur additional fees beyond Room Rental and Package Fees. Additional Chapel fees will be identified and communicated clearly during the event planning process, and included as separate items on your final invoice. Examples include the hiring of an event vendor for complex events, technology equipment rentals, additional staffing, live-streaming and recording (see details below*) for virtual audiences, rental fees for exceeding the four-hour maximum. (Events running longer than four hours will incur additional staffing charges at a rate of $76.00/hr.)
Some fees are not affiliated with Hendricks Chapel services. These could include charges from campus or external vendors and coverage for public safety services. University policy requires that a minimum of one Fire Safety officer and one Department of Public Safety officer be present at an event. Fees from external vendors and campus departments will be invoiced directly to you, separate from your Hendricks Chapel invoice.
In order to calculate your estimated fee, please take note of the following guides:
TOTAL FEE = Room Rental Fee + Package Fee + Additional Fees (if applicable)
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